To excel in your career, deliver your projects effectively and to get a promotion or a pay hike, you must learn to reliably focus on the activities that add the most advantage to your projects and your clients. The better you are at maintaining focus and managing your time, the more you will achieve, and the easier it will be for you to leave the workplace on time. Not only does effective time management allow you to improve results at work, it also encourages you withstand stress and live a more satisfying life outside of work.
Here we are discussing some of the strategies which can help you in getting things done in less time.
Getting Things Done in Less Time
1. Start with Clear Focus
The first work-related activity of your day should be to determine what you need to accomplish that day and what you definitely should complete. Come clear on this purpose before you check your email and start responding to queries and resolve issues. Setting a clear focus for your day might require as little as five minutes, however, can save you several hours wasted time and effort.
2. Have a Dynamic Task List
Capture the tasks and activities you must do on a list and update it regularly during the day. Revisit this list as often as possible and include new things when they show up. Ensure your list gives you a quick overview of everything that is urgent and important, and remember to incorporate strategic and relationship-building activities as well as operational tasks.
3. Focus on High-value Activities
Before you begin something new, identify the activity that would have the most beneficial effect on your project, your team, and your client if you were to deal with it right now. Resist the temptation to clear smaller, unimportant items first. Begin with what is most important.
4. Minimize Interruptions
The more uninterrupted time you get during the day to work on important tasks, the more effective you will be. Recognize the activities that will in general upset your work, and find a solution. Abstain from browsing emails and answering the phone when you are in the middle of something important. When you have broken your flow, it tends to be troublesome to reestablish it. Rather, teach yourself to work on a task single-mindedly until it is finished.
5. Limit Multi-Tasking
Huge numbers of us perform multi-task and believe we are powerful when we do so, however, evidence suggests that we cannot successfully focus on more than one thing at a time. With the end goal to stop performing multi-tasking, try these tips: Plan your day in blocks and set particular time aside for meetings, returning calls and for doing detailed planning and examination work at your work area. At whatever point you discover yourself multitasking, stop and sit quietly for a minute.
These are some of the tried and tested strategies that can help you in getting your tasks done in less time which will eventually increase your productivity. Using a project management system is also one of the best hack to get your tasks done within time. Get in touch with us to implement an efficient project management system in your organization right now.